Privacy Policy

Controller

The controller within the meaning of the General Data Protection Regulation (GDPR) is the company listed in the legal notice, including its Managing Director.

Data Protection Officer

Data Protection Officer: IBS data protection services and consulting GmbH
Zirkusweg 1
20359 Hamburg
Email: dsb@ibs-data-protection.de
Phone: +49 40 540 90 97 80

General Information on Data Processing

1. Scope of processing of personal data

Our website can generally be used without providing personal data. Where personal data (e.g. name, address, or email address) is collected, this is done on a voluntary basis. Such data will not be passed on to third parties without your explicit consent.

Where the processing of personal data is necessary for the use of the website, it is carried out to ensure its functionality. Further processing of personal data only takes place with your consent, unless the data processing is legally permitted and prior consent cannot be obtained for factual reasons.

2. Legal basis for processing personal data

If we obtain your consent for the processing of personal data, Article 6 of the GDPR serves as the legal basis.

3. Data deletion and storage duration

Personal data is deleted or blocked as soon as the purpose of storage no longer applies. Storage may take place beyond this if required by legal provisions. Data will also be deleted or blocked when the legally prescribed storage period expires, unless further storage is required for contract fulfillment or conclusion.

Hosting

Our hosting services include infrastructure and platform services, computing capacity, storage space, database services, security services, and technical maintenance services for the purpose of operating this website.

We or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, prospects, and visitors to this website on the basis of our legitimate interests in an efficient and secure website provision pursuant to Art. 6(1)(f) GDPR in conjunction with Art. 28 GDPR.

1.1 Access Data

We collect information about you when you use this website. We automatically gather data about your user behavior and interactions and collect data about your device. This includes server log files:

• Name and URL of the retrieved file
• Date and time of access
• Data volume transferred
• HTTP response code
• Browser type and version
• Operating system
• Referrer URL
• Websites accessed via our system
• User’s ISP
• IP address and requesting provider

These log files are evaluated anonymously for statistical purposes to operate, secure, and optimize the website. Data may be used to detect errors, measure usage, and improve services. This constitutes our legitimate interest under Art. 6(1)(f) GDPR.

We reserve the right to retrospectively check log files if there is a justified suspicion of unlawful use. IP addresses are temporarily stored for security purposes, service provision, or billing. They are deleted when no longer needed unless a legal reason for retention exists.

Use of Cookies

1. Description and scope of data processing

We use session cookies to optimize our website. These are small text files stored temporarily on your device. They contain a session ID that links browser requests during a session. These cookies are deleted after you close your browser.

We also use persistent cookies with a lifespan of 1 month to 10 years to recognize returning users. These help us make our website more user-friendly, effective, and secure.

The data stored may include:

• Login information
• Language settings
• Search terms
• Information on page views and feature usage

No personal identification is made based on cookies. Only pseudonymized data is collected.

You can configure your browser to inform you about the use of cookies or block them entirely. Disabling cookies may affect website functionality.

2. Cookie Banner

We use a cookie banner to inform you about our use of cookies. This banner sets a cookie that stores whether the user has acknowledged the notice. No personal data is stored in this cookie.

3. Google Analytics

We use Google Analytics (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland) for statistical analysis under Art. 6(1)(f) GDPR. Google complies with the EU-U.S. Privacy Shield.

We use IP anonymization (anonymizeIp) so your IP is truncated within the EU before transfer to the U.S. Google uses the data to evaluate usage and provide reports.

To disable Google Analytics:

• Use the browser plugin: http://tools.google.com/dlpage/gaoptout?hl=en
• Or set an opt-out cookie via link (only for this browser/domain): [Deactivate Google Analytics]

Newsletter

We collect the data entered during registration. After subscribing, you will receive an email to confirm your subscription (double opt-in). You can withdraw consent at any time. We store your registration data as long as necessary and for proof of consent (typically up to three years).

Legal basis: Art. 6(1)(a) GDPR in conjunction with Art. 7 GDPR and Section 7(2)(3) UWG.

You can unsubscribe at any time by contacting us or using the unsubscribe link in the newsletter.

Contact Form and Email Contact

We use links to our social media profiles. The respective platforms’ privacy terms apply.

Facebook
Provider: Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA
Privacy Policy: https://facebook.com/policy.php

Instagram
Provider: Facebook Inc.
Privacy Policy: https://instagram.com/about/legal/privacy

Third-Party Services

We integrate external services to enhance usability, efficiency, and security.

YouTube
Provider: YouTube LLC (or Google Ireland for EU users)
We use the extended privacy mode, which only activates YouTube after the video is clicked. If logged in to YouTube, activity is linked to your account. Please log out beforehand if you wish to avoid this.

Google privacy policy: https://policies.google.com/privacy?hl=en

Contact Form and Email Communication

We offer a contact form. Submitted data is stored to process your request. Alternatively, you can email us directly. Data will not be shared with third parties and is used solely for handling your inquiry.

Data Subject Rights

If your personal data is processed, you have the following rights under GDPR:

1. Right of access
2. Right to rectification
3. Right to restriction of processing
4. Right to erasure
5. Right to notification
6. Right to data portability
7. Right to object
8. Right to withdraw consent
9. Right to lodge a complaint with a supervisory authority

Privacy Notice for Trade Fairs

Available as downloadable document.